Rates & Billing Compliance Administrator
Blake, Cassels & Graydon LLP (Blakes), one of Canada’s largest and most successful law firms, has an immediate opening for a Rates & Billing Compliance Administrator to join the Finance & Accounting department in the Toronto office.
Reporting to the Manager, Billing, the Rates & Billing Compliance Administrator will be responsible for assisting the Billing Compliance team with various administrative requests related to rate renewals, compliance with outside counsel guidelines and ad-hoc e-billing compliance requests.
Primary responsibilities include, but are not limited to:
- Determining appropriate rates to use on clients and/or matters to ensure they are consistent with engagement letters or previously negotiated agreements
- Ensuring accurate and timely setup and maintenance of client/matter rates in both the accounting system and e-billing vendor platforms
- Liaising with clients on rate submissions through e-billing vendor platforms and resolving outstanding issues
- Administering annual client-rate renewals
- Liaising with management from the Pricing and Finance teams to obtain new rates and client/matter agreements and ensuring submissions are completed before deadlines
- Reviewing new timekeeper rates monthly to ensure accuracy for monthly billing
- Implementing and maintaining all rate sets and structures in Aderant
- Acting as an expert in rates management and rate structures in Aderant to support the billing process and providing guidance to the Billing and E-Billing team regarding rates
- Reviewing outside counsel guidelines for all clients and assisting with creating/maintaining client-appropriate rules in Aderant
- Responding to routine questions and providing information regarding rates and special fee arrangements
Qualifications
Education/Experience:
- Post-secondary education in accounting or finance is required
- Minimum of two years of related work experience, preferably within a professional services firm
Skills/Abilities:
- Client-service oriented, with strong verbal and written communication skills and the ability to interact with individuals at all organizational levels
- Ability to perform at high levels in a fast-paced, deadline-driven work environment and successfully adapt to changing priorities and work demands
- Strong attention to detail and efficiency and organizational skills
- Advanced knowledge of Microsoft Word and Excel
- Experience with e-billing platforms (i.e., Legal Tracker, CounselLink, TyMetrix, etc.)
- Knowledge of SQL is an asset but not required
- Proactive, with the ability to work both independently and collaboratively within a team environment
- Highly analytical problem solver and strong understanding of advanced data functions
- Experience with professional services billing systems (i.e., Aderant, Elite) is considered an asset
- Flexibility to work overtime when necessary
How to Apply
To apply for this position, please submit your application along with a cover letter and résumé via our application portal.
Blakes wishes to thank all applicants for their interest. However, only those candidates selected for an interview will be contacted.
Who We Are
At Blakes, we are all about our people. We are committed to not only providing exceptional client experiences, but also fostering an open and inclusive workplace culture for legal professionals and administrative professionals. As a winner of the Canada’s Best Diversity Employers award, as well as the Greater Toronto’s Top Employers award, we know that diversity and inclusion are not simply initiatives on the perimeter of our business — they are the core of our success. We understand the importance of cultivating an environment that brings out the best in each person. Our success as a Firm starts with the hiring, development and retention of top talent.
Blakes welcomes applications from all qualified applicants. The Firm is committed to maintaining an inclusive work environment comprised of people with diverse perspectives, backgrounds, identities and cultures.
The Firm provides accommodation for applicants with disabilities and in respect of other protected grounds during the recruitment process in accordance with applicable laws. Please contact us to request accommodation.